Document sharing software allows multiple users to work together on the same document simultaneously. This helps to reduce the risk of communication issues and helps speed up the process of turning around projects.
Online document sharing is possible from any device with an internet connection. It also saves on the space needed to keep hard copies and removes limitations on file size.
There are numerous ways of sharing files, such as FTP and SFTP. Cloud storage solutions, like Box or P2P networks. The best document sharing tools feature centralized management, security features like encryption and protection for data-in transit and real-time synchronization.
Project managers should also look for features like history and version controls as well as collaboration detection to make it easy to track changes and ensure that everyone is working on the latest draft. The ability to add comments to and assign tasks also allows teams to share information on documents.
ClickUp is an effective project management tool that has built-in document sharing capabilities. Its flexible permissions allow users to decide who can view the files, edit them or delete them and lets them view who is editing in real time. The file syncing feature will keep the latest version of files mirrored on each device and its collaboration detection feature lets users know when others are viewing comments or edit. The tool also offers an extensive collection of notes, wikis and spreadsheets that can help teams to keep their projects on track.