It’s likely that virtual board meetings will become more commonplace as the pandemic has profound effects on individuals and businesses. Board members cannot escape this option however, they can utilize it to improve their governance practices.

With a few simple strategies, it is possible for non-profit boards and leadership teams to have the same success in remote meetings as they do in person. Virtual meetings can accelerate decision-making using tools like eSignatures and surveys. These capabilities, along with the most robust software for managing boards allows boards to meet without losing effectiveness or the ability to provide valuable insights.

It is essential to choose the right virtual meeting platform to ensure effective communication. Select a platform that has been vetted by IT teams and provides security for sensitive materials. OneBoard is a good example. It is SOC2 certified and secured by two-factor authentication, allowing leaders to securely share documents such as remote business continuity policies and work plans while keeping the most recent minutes of meetings in the hands of directors and the CEO.

It is also crucial to use the correct tone when communicating virtually. While it’s necessary for people to communicate effectively when they are in remote settings, using the wrong tone can lead to confusion, frustration, and even resentment. Encourage everyone to speak with an empathetic, calm tone. In addition, avoid VDR solutions the use of sarcasm or dry humor in these situations. It could convey a negative message and harm team morale.