Minutes of board meetings are an essential aspect of good governance that ensure actuate records of every discussion and decision. The board secretary or a person else assigned to perform this function is typically responsible for taking minutes during meetings.

The person who keeps the minutes of the meeting must listen and accurately record the entire meeting even when directors are debating a topic or arguing over one another. In addition, the minutes could be examined by a court of law in a legal action against the company, which is why they should be as objective and impartial as they can to protect the company from legal liability.

Note the date, time, and location of the meeting. This information will help you keep your minutes organized after the meeting, and it makes it easier for readers to find relevant information. It is also important to note whether the meeting is an annual or special, emergency, or executive session.

In the list, you should include all attendees of the meeting. This includes presiding officers, board members, and non-voting attendees like guests, staff, or other attendees. A clear list of those present is essential particularly in recording meetings conducted remotely.

Include an overview of every agenda item, accompanied by a brief summary sentence or two that mentions the main points of discussion and any important decisions that were made. It’s important to not include too excessive detail However. Detailed minute books can overwhelm readers and make it difficult to comprehend the direction of the company.

https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin